Sourcing checklist

Vending provides the drinks, food and products you need, readily available whenever you want them, day or night. We want you to enjoy your vending experience from the outset, so we have prepared a checklist to help you when considering your vending provision in more detail:

Service

Should your vending service be provided by an AVA member?
Are you clear which machines are required?
Have you checked whether the machines are new or refurbished?
Is the length of the lease or contract appropriate?
Is it an outright purchase or a lease agreement?
Is the machine being loaned free of charge with a contract for the supply of ingredients and service?
If you are leasing the machine, do you know what will happen to it at the end of the lease?
Are the leasing company’s details on the page you sign and are you happy that you are dealing with a reputable leasing company?
What will happen at the end of the contract period?
Do you fully understand how much you will pay each month and over what period?
Do you know how your payment is split between the machine, ingredients and service?

Maintenance and insurance

Is there a service or maintenance agreement? Does it cover all parts? If not, are you content with the arrangements and likely cost for the supply of parts and labour?
Do you know if you will need to take out any insurance for the equipment and what your obligations are for any loss, damage or injury to people or property caused by the machine(s)?

Products

Do you know what ingredients are to be used to make fresh hot and cold drinks?
Will you and your staff have an opportunity to taste the drinks?
If the price for a beverage machine is based on a per-cup cost, are you sure the number of drinks is realistic? Have you estimated how many drinks you would pay for in a day? Have you taken weekends, holidays and sickness into account?
Have you discussed the vend prices for the products provided?
Do you know how VAT is handled on products sold through vending machines?

AVA members will be delighted to answer any other questions you may have.

Why vending?